Project Nehemiah Hawaiʻi
Effective Date: December 20, 2025
Last Updated: December 20, 2025

Project Nehemiah Hawaiʻi (“PNH,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, share, and protect information when you interact with our website, social media pages, email/text communications, events, programs, and services.

This policy applies to information collected through:

• Our website: projectnehemiahhawaii.com
   
• Our social media pages and messages (e.g., Facebook/Instagram, YouTube, TikTok, X, etc.)
   
• Emails, newsletters, and SMS/text messages
   
• Event registrations, sign-ins, volunteer applications, and donation pages
   
• Paper forms collected at events or during outreach
   

If you do not agree with this Privacy Policy, please do not use our website or provide information to us.

We may collect information you voluntarily provide, such as:

• Contact information: name, email, phone number, mailing address
   
• Event/volunteer information: registration details, availability, skills, emergency contact, T-shirt size (if applicable), waiver acknowledgments
   
• Donation/payment information: donation amount, billing address, transaction details (note: payment card data is typically processed by third-party payment processors—see Section 5)
   
• Communications: messages you send us (email, DMs, contact forms, comments, calls), and feedback or survey responses
   
• Program-related information (if you share it): details you provide when requesting help or services
   

When you visit our website, we (and our service providers) may automatically collect:

• Device and usage data: IP address, browser type, device type, pages viewed, date/time, referring pages
   
• Cookies and similar technologies (see Section 6)
   

If you interact with us on social media (comment, share, message, register through a platform), we may receive information according to your settings and the platform’s privacy practices, such as your public profile name, username, and message content.

We may also receive information from third-party partners used for registration, donations, marketing, analytics, or event management.

We use information to:

• Provide and operate our website, programs, outreach, and services
   
• Communicate with you about updates, events, volunteer opportunities, programs, and requests you make
   
• Process donations and provide receipts/acknowledgments
   
• Register you for events, confirm attendance, and provide event logistics
   
• Improve our communications, website, and services
   
• Maintain safety, prevent fraud, and protect our community and organization
   
• Comply with legal obligations and enforce our policies
   

If you subscribe to our emails, we may send newsletters, event notices, fundraising appeals, or organizational updates. You can opt out at any time by using the unsubscribe link in our emails or contacting us at: team@projectnehemiahhawaii.com

If you opt in to receive texts, we may send updates and reminders. Message and data rates may apply. You can opt out by replying STOP (or as otherwise instructed) and contacting us.

If you call us or we call you, we may keep notes to follow up and support your request.

We take children’s privacy seriously.

Our website and online services are not intended for children under 13, and we do not knowingly collect personal information online from children under 13 without verifiable parental/guardian consent.

If you believe a child under 13 has provided personal information to us online without proper consent, contact us at team@projectnehemiahhawaii.com and we will take steps to delete it.

For youth participating in programs or events, we may collect limited information necessary for safety and participation (such as parent/guardian contact, emergency information, and permission/waiver forms). Where required or appropriate, we will seek parent/guardian permission.

We may take photos/video at events for community awareness and outreach. If you do not want you or your child photographed/recorded, notify staff at check-in or contact us at team@projectnehemiahhawaii.com. We will make reasonable efforts to honor requests, but we cannot guarantee exclusion in all public settings.

We do not sell your personal information.

We may share information in these limited circumstances:

We use vendors to help operate services (e.g., website hosting, email platforms, registration tools, donation/payment processing, analytics). They may access information only to perform services for us and are expected to protect it.

Examples (edit to match your tools):

• Payment processors (e.g., Stripe, PayPal, Square)
   
• Email and SMS providers (e.g., Mailchimp, Constant Contact, etc.)
   
• Form/registration tools (e.g., Google Forms, Eventbrite, etc.)
   
• Website analytics tools (e.g., Google Analytics)
   

We may disclose information if we believe it is necessary to:

• Comply with applicable law, regulation, subpoena, or legal process
   
• Protect the rights, safety, and security of PNH, our community, or others
   
• Prevent fraud or investigate suspected wrongdoing
   

We may share limited information internally with authorized staff/volunteers who need it to perform their role (for example, event check-in, volunteer coordination, or safety planning), subject to confidentiality expectations.

We may share information when you direct us or give permission.

Our website may use cookies and similar technologies to:

• Remember preferences
   
• Understand how visitors use the site
   
• Improve performance and user experience
   

You can control cookies through your browser settings. If you disable cookies, some website features may not work properly.

Some third-party services (like analytics or embedded videos) may collect information directly from your device according to their own privacy policies.

When you donate online, your payment is typically processed by a third-party payment processor. We may receive confirmation details (such as donation amount, date, and your contact information) for recordkeeping and receipting.

We do not store full payment card numbers on our servers when using reputable third-party processors, except as allowed by the processor and applicable standards.

When you attend events or outreach activities, we may collect information via:

• Sign-in sheets
   
• Waivers/releases
   
• Volunteer registrations
   
• Surveys or program forms
   

If forms are collected on paper, we store them securely and limit access.

We keep personal information only as long as reasonably necessary for:

• Operational purposes (communications, events, volunteer coordination)
   
• Legal, tax, accounting, and reporting requirements
   
• Safety and incident documentation (when applicable)
   

When information is no longer needed, we delete, de-identify, or securely destroy it.

We use reasonable administrative, technical, and physical safeguards designed to protect information. However, no method of transmission or storage is 100% secure. You use our services at your own risk.

If we learn of a data security incident affecting personal information, we will take reasonable steps to investigate and comply with applicable notification requirements.

Depending on where you live, you may have rights to request:

• Access to certain personal information we hold about you
   
• Correction of inaccurate information
   
• Deletion of certain information (subject to legal/operational exceptions)
   
• Opt out of marketing communications
   

To make a request, contact us at team@projectnehemiahhawaii.com with the subject line: “Privacy Request.”
We will respond within a reasonable timeframe and may need to verify your identity.

Our website or posts may link to third-party websites (donation pages, event pages, partners, social platforms). We are not responsible for their privacy practices. Please review their policies.

We may update this Privacy Policy from time to time. The “Last Updated” date at the top shows when changes were made. Continued use of our website/services after changes means you accept the updated policy.

If you have questions, concerns, or requests, contact:

• Project Nehemiah Hawaiʻi
  Attn: Privacy Coordinator
  Email: team@projectnehemiahhawaii.com
  Mailing Address: P.O. BOX 970507

                  Waipahu, HI 96797
                Phone: 808 375-7504